Events
Information for Programme Participants 2024
29 August – 1 September 2024
Back to event page St. Anne's College, Oxford
St. Anne's College, Oxford

Note that everyone contributing to the programme for Oxonmoot 2024 must be a registered delegate – whether online or in person.

Book as an Online Delegate

Book as an Oxford Delegate

Programme Contributions

We are pleased to welcome contributions of all types to the programme for Oxonmoot 2024.

The Talks and Papers strand will run through the Friday, Saturday, and Sunday mornings. Papers may be presented in person in Oxford or online via Zoom.

The Call for Papers is now open! Presentations may be submitted here. Deadline to submit a talk or paper is midnight UK time on May 12th.

The Talks and Papers will be balanced by a wide range of other Activities – these could include, but are not limited to, workshops, demonstrations, discussions, games, physical activities, films & videos and social activities – but any and all offers are most welcome. Activities may take place in Oxford, online, or combine both online and in person participation, and may be scheduled alongside the Talks & Papers, or in the Evening (local time) time depending on the nature of the Activity. The Call for Activities will open later in the year.

Participants with questions may contact the Activities Programme Co-Ordinator, or for social activities the Social Programme Co-Ordinator.

Entertainments, Masquerade & Poetry

The main event of the Saturday evening (UK time) will be the Entertainments & Masquerade, offering a showcase for our members to show off their talents, whether it be singing, acting, dancing or making costumes.

Entertainments may take the form of songs, sketches, monologues, dances, or anything else which may be found, well, entertaining. Entertainments will be presented in-person in Oxford, or online via Zoom.

Later on the Saturday, we will be presenting our Poetry Reading event, for which we invite delegates to read their own poems, their favourite of Tolkien’s poems, or a poem translated by Tolkien, such as Beowulf.

As in previous years, we will be producing an Anthology of the poetry which is read, which will be shared with the delegates of Oxonmoot 2024.

If you are interested in providing entertainments, participating in the masquerade or in the poetry reading, please indicate this in your booking form.

Art Show

We shall again be running a virtual art show alongside the traditional on site show for Oxonmoot 2024. The online Art Show will be hosted in the Kunstmatrix exhibition platform, providing a 3D exhibition experience. A link will be provided for registered delegates.

Submissions for the Oxonmoot 2024 Art Show will open later in the year.

General Information for Programme Participants

Video Capture

It is our intention to capture all of the Talks & Papers and major Events (including the Entertainments & Masquerade), and as many as possible of the other Activities, on video, and to make this video available to Oxonmoot delegates.

Any video material we capture will be stored in the Tolkien Society Archive, and may subsequently be published by the Society and/or used by the Society in publicity material, including for future Oxonmoots.

Contributors should note that the Society cannot prevent delegates of Oxonmoot from capturing video or still images from the event and using these for their personal use, including sharing these on the web.

Biographies & Photos

All presenters and activity leads should submit a brief biography to be published alongside the event programme. If you are submitting more than one item, please just include one biography and refer to where that has been submitted in your additional submissions. Note that Entertainers, Masquerade entrants and Poetry readers are not expected to submit a biography.

Your biography should be illustrated by a photograph, which you will upload as part of your submission form. Ideally we would like this to be a head-and-shoulders photograph of yourself, but if for any reason you do not wish to use such a photograph, please provide an alternative image illustrative of yourself or your talk.

Closing Dates for Submissions

Closing dates for each kind of submission are given in the text above. Acceptance of submissions received after the relevant date is solely at the discretion of the relevant organiser, and cannot be guaranteed. If you have an item to submit after the closing date, please contact the organiser via the links provided above.

Timing

The smooth running of Oxonmoot is heavily dependent on all the different activities running to time. Normal time limits for each type of contribution are indicated in the text above; if you need extensions to these, then please contact the relevant event organiser.

The organisers reserve the right to cut the tech (sound, lighting and/or Zoom connection) for any event which is over-running the time limit (including any agreed extensions)

Family Friendly

Oxonmoot is a family friendly event. All programme items should be no more than “PG” rated (or equivalent), and indecency, bad language or gratuitous violence is not permitted.

The organisers reserve the right to cut the tech (sound, lighting and/or Zoom connection) to any live event which breaches this expectation.

Video Submissions

If you intend to make a video submission for any events or activities, please indicate on the relevant form and we will contact you to discuss the mechanism for getting that to us.

Video submissions of any kind should be should be provided in landscape format. We ask that you include subtitles with any submitted video to support our accessibility policy.

If you are submitting material for us to edit into video for the Costume Masquerade, note that the final video will be presented in landscape format. With this in mind, it will be best if photographs or videos you submit are themselves in landscape format. Please ensure you include a range of photos, including close-ups showing details of the costume where applicable.