Events
Oxonmoot 2022
1 – 4 September 2022
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St Anne's College Oxford & Online

Oxonmoot is an annual event hosted by The Tolkien Society which brings together Tolkien fans, scholars, students and Society members from across the world. Oxonmoot 2022 is being held over four days, from the afternoon of Thursday 1st September until lunch time on Sunday 4th September. Like in 2021, this will be a hybrid event bringing together online delegates with those attending in person at St Anne’s College, Oxford.

Book now as an Online Delegate*

Book now as an Oxford Delegate*

*Early Bird Discount – In order to receive the Early Bird Discount, the promo code WIZARD2022 must be used when booking.

Programme

The Oxonmoot programme includes talks, quizzes, lectures, workshops, performances, papers, discussions, singing, slideshows, costuming, gaming and celebrating. All of this is supplemented by eating, drinking and chatting! The weekend concludes with a visit to Tolkien’s grave on Sunday afternoon, known as Enyalië (“Remembrance”) — a beautiful and moving end to the event.

In this hybrid event, we will aim to make as much as possible of the programme available to both “in person” and “online” delegates, complementing this hybrid content with dedicated items for each group. Ultimately, our objective is to ensure that everyone gets a true “Oxonmoot Experience”.

To get a flavour of what to expect, check out this video with Extended Highlights of Oxonmoot 2021…

Calls for Papers, Activities, Entertainments, Masquerade and Poetry will open in early 2022.

Schedule

Full details of the developing programme for Oxonmoot will be available soon, so watch this space!

Membership

If you have access requirements, please contact the Bookings Officer before booking.

Book now as an Online Delegate*

Book now as an Oxford Delegate*

*Early Bird Discount – In order to receive the Early Bird Discount, the promo code WIZARD2022 must be used when booking.

Two types of membership are available:

  • Online Membership
    • A minimum of 3 days online attendance per connection/device, depending on your location
    • 2.5 days of papers and talks
    • 3 evenings (UK time) of special events and entertainments
    • Various discussions, workshops, crafts, art show, dealers, games and more throughout the event
    • Access to recorded video material after the event
  • In Person Membership
    • All the benefits of Online Membership, plus:
    • 4 days in person attendance in Oxford
    • Lunch in college on Saturday
    • Coach ticket to Enyalië on Sunday
    • Additional in person activities not possible online

Membership rates are as follows:

Membership Type Tolkien Society Members Non-Members
Online £40 £50
In Person £90 £100
In Person (child 7-15) £45 £50

 

Adult rates are reduced by £10 per booking through the Early Bird Discount, which is available for bookings completed by 31st May.   In order to receive the discount, use promo code WIZARD2022 when booking.

Online registration is non-refundable. In person registration is non-refundable, unless we have to cancel the event due to COVID-19 restrictions.

Accommodation and additional meals in College can be booked at additional cost through in the In Person registration form – see below for further information.

*New for 2022 – Delegates will only be able to register for one connection or in person delegate per booking, unless the second person is a child. All adults will need to book separately.

 

Financial Support

We are conscious that some of our delegates will be suffering from financial difficulties as a result of the Covid pandemic, while others live in countries with lower average income than others. With this in mind, we are pleased to say that we will be offering a limited number of reduced cost online memberships of Oxonmoot. If you would like to apply for one of these, please email the Co-Chairs of Oxonmoot at chair@oxonmoot.org before you book.

Postgraduate Students intending to submit a paper for presentation at Oxonmoot are eligible to apply for a Tolkien Society Bursary to cover the cost of their registration fee and, for in person delegates, up to £500 towards travel and accommodation costs. The call for applications for Bursaries date will be announced soon.

 

Covid Health & Safety

In person delegates should be aware that their safety, and that of the college staff and others involved in delivering Oxonmoot, is our first priority.

With this in mind, we will constantly monitor government advice on the safe delivery of events, and implement any recommendations relevant to our activities, alongside any precautions implemented by St Anne’s.

Our delegates will be expected to comply with any such requirements, which may include the use of face masks, hand sanitising and/or regular lateral flow testing for Covid. Should any attendee test positive for Covid-19 or develop Covid-19 symptoms during the event, they will be required to self-isolate until arrangements can be made for them to get home.

In the event that we conclude that it is impossible to run an in person event, we will refund registration fees and any meal or accommodation costs, and ask delegates to re-book as online delegates if they wish to attend on that basis.

 

Overseas Delegates

Delegates based outside England who are planning to travel to Oxonmoot must comply with any Coronavirus restrictions in place in England at the time they travel, including any requirement to self-isolate before arriving at Oxonmoot.

The current regulations for travel to England can be found here. Note that the regulations will be updated regularly between now and Oxonmoot.

Delegates are responsible for ensuring they are aware of the regulations which apply to them. The Society and Oxonmoot cannot be held liable for any issues arising from delegate’s failure to follow the regulations.

If changes to the regulations mean that you find you cannot travel to Oxonmoot please notify the Bookings Officer as soon as possible. We will do everything we can to cancel accommodation and meal bookings without charge, though this may not be possible for changes after a certain date. Overseas delegates are recommended to ensure that they have travel insurance which includes cover for Covid related disruption.

 

Meals & Accommodation at St Anne’s

As above, for in person delegates we will be providing lunch in college on Saturday as part of the registration fee.

In addition, Thursday and Friday evening meals will be available in college at extra cost. These can be booked via the in person booking form. For more details, see here.

Please ensure you include information about any dietary requirements on your booking form even if you don’t book any additional meals.

St Anne’s College will be providing student type accommodation for the event. To book, please use the in person booking form. For more details on accommodation, see here.

Deadlines for bookings for meals and accommodation are yet to confirmed, so please check back soon.

If you have access requirements, please contact the Bookings Officer before booking.

 

Art & Dealers

Details for the 2022 Art Show and Dealer’s Room will be available soon.

Who to contact

If you have any questions or need further information, please contact the following:

  • Bookings and registration questions:
    bookings@oxonmoot.org
  • Programme items:
    • Talks and Papers:
      papers@oxonmoot.org
    • Activities excluding Talks & Papers
      activities@oxonmoot.org
    • Social programme
      social@oxonmoot.org
    • Entertainments
      ents@oxonmoot.org
    • Masquerade
      masquerade@oxonmoot.org
  • Art show:
    art@oxonmoot.org
  • Dealers room:
    dealers@oxonmoot.org
  • Advice for first time in person attendees:
    firsttimers@oxonmoot.org
  • Any other questions or general enquiries:
    enquiries@oxonmoot.org

Oxonmoot 2022 is being brought to you by the Oxonmoot 2022 Team

Venue

St Anne’s College, 56 Woodstock Road, Oxford, OX2 6HS, United Kingdom

It takes about 10 minutes to walk to St Anne’s from the centre of Oxford (nominally Carfax Tower), and roughly 20 minutes from the railway station.

Venue Information