Events
Oxonmoot 2021
2 – 5 September 2021
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St Anne's College Oxford & Online

Oxonmoot is an annual event hosted by The Tolkien Society which brings together Tolkien fans, scholars, students and Society members from across the world. Oxonmoot 2021 is being held over four days, from the afternoon of Thursday 2nd September until lunch time on Sunday 5th September. For the first time, this will be a hybrid event bringing together online delegates with those attending in person at St Anne’s College, Oxford.

Book now as an Online Delegate

Book now as an In Person Delegate

Programme

The Oxonmoot programme includes talks, quizzes, lectures, workshops, performances, papers, discussions, singing, slideshows, costuming, gaming and celebrating. All of this is supplemented by eating, drinking and chatting! The weekend concludes with a visit to Tolkien’s grave on Sunday afternoon, known as Enyalië (“Remembrance”) — a beautiful and moving end to the event.

In this first hybrid event, we will aim to make as much as possible of the programme available to both “in person” and “online” delegates, complementing this hybrid content with dedicated items for each group. Ultimately, our objective is to ensure that everyone gets a true “Oxonmoot Experience”.

Programme Contributions

Offers of contributions of all kinds for the programme are very welcome.

The Call for Papers is now closed, but the Call for Activities has been extended and now closes at 8:00 am UK time on Sunday 1st August. “Activities” could include, but are not limited to, workshops, demonstrations, discussions, games, physical activities, films & videos and social activities – but any and all offers are most welcome. Further information can be found here.

Submit an Activity

On the Saturday evening UK time, we will be running an evening of Entertainments (songs, sketches, monologues, etc), which will incorporate the Costume Masquerade. Later that evening we will also hold a Poetry Reading event. To offer a contribution to any of these, please click the link below. The deadline for Masquerade Entries and Poetry readings is 8:00 am UK time on Saturday 21st August, that for Entertainments 8:00 am UK time on Saturday 28th August. Further information can be found here.

Offer an Entertainment

Enter the Costume Masquerade

Submit a Poetry Reading

Schedule

Full details of the developing programme for Oxonmoot can be found here.

This will be updated regularly, so come back frequently for the latest information.

The key time points are as follows:

  • Thursday 2nd September
    • 2:00 pm UK time – registration for in person delegates opens; afternoon of in person activities
    • 6:30 pm UK time – in person first timers’ reception followed by welcome buffet (bookable) and in person pub quiz
    • 10:30 pm UK time (5:30 pm US EDT, 2:30 US PDT) – Opening Ceremony (online & in person) followed by Keynote and other online activities – finish time tbd
  • Friday 3rd September
    • 9:30 am to 6:00 pm UK time – Talks, Papers & Activities
    • 6:00 pm UK time – Keynote
    • 7:30 pm UK time – Evening Events including online Quiz and Telerin Circle (tbd)
    • 11:30 pm UK time – online Talks, Papers & Activities – finish time tbd
  • Saturday 4th September
    • 9:30 am to 5:30 pm UK time – Talks, Papers & Activities
    • 5:30 pm UK time – Keynote
    • 8:00 pm UK time – Entertainments & Costume Masquerade
    • 11:15 pm UK time – Poetry Reading, online Talks, Papers & Activities – finish time tbd
  • Sunday 5th September
    • 9:30 am – Talks, Papers & Activities
    • 2:00 pm UK time – Closing and Enyalië (Remembrance)

As much of the programme as possible will be Hybrid (available both in person and online) except where indicated above.

Membership

Book now as an Online Delegate

Book now as an In Person Delegate

If you have access requirements, please contact the Bookings Officer before booking.

Two types of membership are available:

  • Online Membership
    • A minimum of 3 days online attendance per connection/device, depending on your location
    • 2.5 days of papers and talks
    • 3 evenings (UK time) of special events and entertainments
    • Various discussions, workshops, crafts, art show, dealers, games and more throughout the event
    • Access to recorded video material after the event
  • In Person Membership
    • All the benefits of Online Membership, plus:
    • 4 days in person attendance in Oxford
    • Lunch in college on Saturday
    • Coach ticket to Enyalië on Sunday
    • Additional in person activities not possible online

Membership rates are as follows:

Membership Type Tolkien Society Members Non-Members
Online £35 £45
In Person £85 £95
In Person (child 7-15) £42.50 £47.50

Online registration is non-refundable. In person registration is non-refundable, unless we have to cancel the event due to COVID-19 restrictions.

Accommodation and additional meals in College can be booked at additional cost through in the In Person registration form – see below for further information.

Financial Support

We are conscious that some of our delegates will be suffering from financial difficulties as a result of the Covid pandemic, while others live in countries with lower average income than others. With this in mind, we are pleased to say that we will be offering a limited number of reduced cost online memberships of Oxonmoot. If you would like to apply for one of these, please email the Co-Chairs of Oxonmoot at chair@oxonmoot.org before you book.

Postgraduate Students intending to submit a paper for presentation at Oxonmoot are eligible to apply for a Tolkien Society Bursary to cover the cost of their registration fee and, for in person delegates, up to £500 towards travel and accommodation costs. The call for applications for Bursaries will be opening on Sunday 23rd May, and will close on 1st July 2021 in line with the Oxonmoot Call for Papers.

Covid Health & Safety

In person delegates should be aware that their safety, and that of the college staff and others involved in delivering Oxonmoot, is our first priority.

With this in mind, we will constantly monitor government advice on the safe delivery of events, and implement any recommendations relevant to our activities, alongside any precautions implemented by St Anne’s.

Our delegates will be expected to comply with any such requirements, which may include the use of face masks, hand sanitising and/or regular lateral flow testing for Covid. Should any attendee test positive for Covid-19 or develop Covid-19 symptoms during the event, they will be required to self-isolate until arrangements can be made for them to get home.

In the event that we conclude that it is impossible to run an in person event, we will refund registration fees and any meal or accommodation costs, and ask delegates to re-book as online delegates if they wish to attend on that basis.

Overseas Delegates

Delegates based outside England who are planning to travel to Oxonmoot must comply with any Coronavirus restrictions in place in England at the time they travel, including any requirement to self-isolate before arriving at Oxonmoot.

The current regulations including the “Green List” of countries from which travel does not require self-isolation can be found here. Note that the regulations and lists of countries will be updated regularly between now and Oxonmoot.

Delegates are responsible for ensuring they are aware of the regulations which apply to them. The Society and Oxonmoot cannot be held liable for any issues arising from delegate’s failure to follow the regulations.

If changes to the regulations mean that you find you cannot travel to Oxonmoot please notify the Bookings Officer as soon as possible. We will do everything we can to cancel accommodation and meal bookings without charge, though this may not be possible for changes after 18th August 2021. Overseas delegates are recommended to ensure that they have travel insurance which includes cover for Covid related disruption.

Meals & Accommodation at St Anne’s

As above, for in person delegates we will be providing lunch in college on Saturday as part of the registration fee.

In addition, Thursday and Friday evening meals will be available in college at extra cost. These can be booked via the in person booking form. For more details, see here.

Please ensure you include information about any dietary requirements on your booking form even if you don’t book any additional meals.

St Anne’s College will be providing student type accommodation for the event. To book, please use the in person booking form. For more details on accommodation, see here.

All bookings for meals and accommodation must be received by 8:00 am UK time on Saturday 14th August 2021.

If you have access requirements, please contact the Bookings Officer before booking.

Art & Dealers

The Art Show and Dealers’ Room have for many years been a key part of Oxonmoot. In 2021 we will have a room in St Anne’s for Dealers and Art, as well as an Online Art Show and a Dealers’ Space, where online dealers can advertise their wares.

Click here for full details, including how to submit art and apply for Dealers’ Space.

Who to contact

If you have any questions or need further information, please contact the following:

  • Bookings and registration questions:
    bookings@oxonmoot.org
  • Programme items:
    • Talks and Papers:
      papers@oxonmoot.org
    • Activities excluding Talks & Papers
      activities@oxonmoot.org
    • Social programme
      social@oxonmoot.org
  • Entertainments:
    ents@oxonmoot.org
  • Masquerade:
    masquerade@oxonmoot.org
  • Art show:
    art@oxonmoot.org
  • Dealers room:
    dealers@oxonmoot.org
  • Advice for first time in person attendees:
    firsttimers@oxonmoot.org
  • Any other questions or general enquiries:
    enquiries@oxonmoot.org

Oxonmoot 2021 is being brought to you by the Oxonmoot 2021 Team

Venue

St Anne’s College, 56 Woodstock Road, Oxford, OX2 6HS, United Kingdom

It takes about 10 minutes to walk to St Anne’s from the centre of Oxford (nominally Carfax Tower), and roughly 20 minutes from the railway station.

Venue Information