Events
Information for Programme Participants
2 – 5 September 2021
Back to event page St Anne's College Oxford & Online
St Anne's College Oxford & Online

Submit a Talk or Paper

Submit an Activity

Note that everyone contributing to the programme for Oxonmoot 2021 must be a registered delegate – whether online or in person.

Book as an online delegate

Book as an in person delegate

Programme Contributions

We are pleased to welcome contributions of all types to the programme for Oxonmoot 2021.

The Talks and Papers strand will run through the Friday, Saturday, and Sunday mornings. Papers may be presented in person in Oxford or online via Zoom; we will also accept pre-recorded video presentations, though we request that the presenter be available live for questions at the end of their presentation. Papers should be 20 minutes in length (with a further 10 minutes allowed for questions); longer talks (e.g. art- or artefact- based) may be accepted, and should be discussed by email with the Day Time Programme Co-ordinator.

The Call for Papers is now open, and will close at 08:00 UK time on Thursday 1st July. We will notify you by Sunday 18th July whether your paper has been accepted for publication.

The Talks and Papers will be balanced by a wide range of other Activities – these could include, but are not limited to, workshops, demonstrations, discussions, games, physical activities, films & videos and social activities – but any and all offers are most welcome. Activities may take place in Oxford, online, or combine both online and in person participation, and may be scheduled alongside the Talks & Papers, or in the Evening (local time) time depending on the nature of the Activity. Please indicated the expected duration of your Activity as part of the submission form.

To submit an idea for any kind of Activity, please provide details using this form. If you would like to discuss any ideas prior to submission, please contact the Activities Programme Co-Ordinator, or for social activities the Social Programme Co-Ordinator. Submissions should be received by 08:00 UK time on Sunday 18th July to give us time to prepare the programme.

Entertainments, Masquerade & Poetry

Offer an Entertainment

Take part in the Costume Masquerade

Submit a Poetry Reading

The main event of the Saturday evening (UK time) will be the Entertainments & Masquerade, offering a showcase for our members to show off their talents, whether it be singing, acting, dancing or making costumes.

Offers of Entertainments of all types are welcome using this form. Entertainments may take the form of songs, sketches, monologues, dances, or anything else which may be found, well, entertaining. Entertainments should not normally be longer than 5 minutes. If your contribution is longer than this, please contact the Entertainments Coordinator, who will also be very happy to discuss any ideas you might have. Entertainments can be presented in-person in Oxford, or online via Zoom. We will also be happy to receive pre-recorded videos of Entertainments, especially where practicality of presentation makes live performance impossible (e.g. online ensemble singing). Offers of Entertainments must be submitted by 08:00 UK Time on Saturday 28th August.

The costumers amongst you are invited to take part in the Costume Masquerade using this form. Contributions may be presented in person in Oxford or submitted online, either as fully edited videos (see for example #TrainingforOxonrun from Oxonmoot 2020), or if you need some technical assistance you can submit un-edited video material and/or still photos which we will help to compile into a video for you. Contributions should normally be 1 minute or less for a single person, and up to 2 minutes for a group. If you need more time for your entry, please contact the Masquerade Director who will also be happy to help with any other enquiries. Contributions may be original costumes or recreations, and we are also happy to accept “reprise” entries of costumes which have been shown before in order to give all our delegates an opportunity to enjoy your costuming talents. While we will be judging the masquerade and making awards, the emphasis is on fun and creating a great show. Contributions for exhibition only (i.e. not competing) will also be very welcome. The closing date for those wishing to take part in the Masquerade is 08:00 UK Time on Saturday 21st August. This applies to both online and in person contributions.

Is my item an Entertainment or a Masquerade contribution? Essentially, the answer to this question is whether the emphasis is on the costume (in which case it is a Masquerade contribution), or on the performance (in which case it is an Entertainment) – but if you do have any doubts, please don’t hesitate to contact us.

Later on the Saturday, we will be presenting our Poetry Reading event, for which we invite delegates to read their own poems, their favourite of Tolkien’s poems, or a favourite poem by one of Tolkien’s associates. To submit a reading, please use this form. Reading time should not normally be longer than 5 minutes. If your contribution is longer than this, please contact the Poetry Co-ordinator, who will also be happy to answer any other questions you have about the event. Readings may be presented live in Oxford or online via Zoom, and we are also happy to receive pre-recorded video contributions, especially where the timing makes live presentation difficult for you. Offers of Poetry Readings must be submitted by 08:00 UK Time on Saturday 21st August.

As in 2020, we will be producing an Anthology of the poetry which is read, which will be shared with the delegates of Oxonmoot 2021.

General Information for Programme Participants

Video Capture

It is our intention to capture all of the Talks & Papers and major Events (including the Entertainments & Masquerade), and as many as possible of the other Activities, on video, and to make this video available to Oxonmoot delegates.

Any video material we capture will be stored in the Tolkien Society Archive, and may subsequently be published by the Society and/or used by the Society in publicity material, including for future Oxonmoots.

Contributors should note that the Society cannot prevent delegates of Oxonmoot from capturing video or still images from the event and using these for their personal use, including sharing these on the web.

Biographies & Photos

All presenters and activity leads should submit a brief biography to be published alongside the event programme. If you are submitting more than one item, please just include one biography and refer to where that has been submitted in your additional submissions. Note that Entertainers, Masquerade entrants and Poetry readers are not expected to submit a biography.

Your biography should be illustrated by a photograph, which you will upload as part of your submission form. Ideally we would like this to be a head-and-shoulders photograph of yourself, but if for any reason you do not wish to use such a photograph, please provide an alternative image illustrative of yourself or your talk.

Closing Dates for Submissions

Closing dates for each kind of submission are given in the text above. Acceptance of submissions received after the relevant date is solely at the discretion of the relevant organiser, and cannot be guaranteed. If you have an item to submit after the closing date, please contact the organiser via the links provided above.

Timing

The smooth running of Oxonmoot is heavily dependent on all the different activities running to time. Normal time limits for each type of contribution are indicated in the text above; if you need extensions to these, then please contact the relevant event organiser.

The organisers reserve the right to cut the tech (sound, lighting and/or Zoom connection) for any event which is over-running the time limit (including any agreed extensions)

Family Friendly

Oxonmoot is a family friendly event. All programme items should be no more than “PG” rated (or equivalent), and indecency, bad language or gratuitous violence is not permitted.

The organisers reserve the right to cut the tech (sound, lighting and/or Zoom connection) to any live event which breaches this expectation.

Video Submissions

If you intend to make a video submission for any events or activities, please indicate on the relevant form and we will contact you to discuss the mechanism for getting that to us.

Video submissions of any kind should be should be provided in landscape format.

If you are submitting material for us to edit into video for the Costume Masquerade, note that the final video will be presented in landscape format. With this in mind, it will be best if photographs or videos you submit are themselves in landscape format. Please ensure you include a range of photos, including close-ups showing details of the costume where applicable.