AGM 2021
10 April 2021
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Our AGM 2021 will be held online via Zoom, open to all members of the Society, at 3pm (UK-time, UTC+1), on Saturday 10th April 2021.

About the meeting

The meeting is required under the Tolkien Society’s Constitution, under the law of England and Wales as regulated by the Charity Commission. The Annual General Meeting (AGM) is the main business meeting of the Society where members have the opportunity to discuss the organisation and business of the Society. The meeting has several main purposes:

  • To review the previous year’s accounts;
  • To ask questions of the trustees and appointed officers based on their reports;
  • To consider any constitutional amendments;
  • To set the membership fee; and
  • To elect the trustees for the following year.

The deadline for constitutional amendments was Saturday 13th February 2021. None were received.

Nominations for elected positions

The deadline for these was also Saturday 13th February 2021. The following nominations were received by the Secretary:

POST Candidate Proposer Seconder
Chair Shaun Gunner Mina Lukic Brendan Foat
Secretary Ian Collier Dr Anke Büttner Andrew Wells
Treasurer Annie Haward Martin Smith Ian Collier
Membership Secretary Niamh Riordain Kieron Gavan Stephan Richards
Education Secretary Will Sherwood Daniel Helen Marie Bretagnolle
Officer w/o Portfolio Daniel Helen Will Sherwood Shaun Gunner

As there is only one nomination for each position, there will be no ballot at the AGM and each nominee is duly elected.

Previous bookings

The AGM in 2020 was previously booked for the Mercure Exeter Rougemont Hotel, however in light of the Covid-19 epidemic, we are moved our booking to April 2021 for our April 2021. This has subsequently been moved to 9 April 2022.

If you had booked a meal for the Annual Dinner, you will receive a refund. If you haven’t received a refund, please contact our bookings officer.

If you had booked accommodation at the hotel you can request to move this to April 2022; if you had booked on a flexible rate, you can also request a refund. You can contact the hotel directly on or by phone at 01392 410237