Note that everyone contributing to the programme for Oxonmoot 2023 must be a registered delegate – whether online or in person.
Book as an in person delegate
We are pleased to welcome contributions of all types to the programme for Oxonmoot 2023.
The Talks and Papers strand will run through the Friday, Saturday, and Sunday mornings. Papers may be presented in person in Oxford or online via Zoom. The Call for Papers is now closed.
The Talks and Papers will be balanced by a wide range of other Activities – these could include, but are not limited to, workshops, demonstrations, discussions, games, physical activities, films & videos and social activities – but any and all offers are most welcome. Activities may take place in Oxford, online, or combine both online and in person participation, and may be scheduled alongside the Talks & Papers, or in the Evening (local time) time depending on the nature of the Activity. The Call for Activities is now closed.
Entertainments, Masquerade & Poetry
The main event of the Saturday evening (UK time) will be the Entertainments & Masquerade, offering a showcase for our members to show off their talents, whether it be singing, acting, dancing or making costumes.
Entertainments may take the form of songs, sketches, monologues, dances, or anything else which may be found, well, entertaining. Entertainments will be presented in-person in Oxford, or online via Zoom.
Later on the Saturday, we will be presenting our Poetry Reading event, for which we invite delegates to read their own poems, their favourite of Tolkien’s poems, or a poem translated by Tolkien, such as Beowulf. As this is a special Oxonmoot, we have created some new categories!
As in 2020 – 2022, we will be producing an Anthology of the poetry which is read, which will be shared with the delegates of Oxonmoot 2023.
We shall again be running a virtual art show alongside the traditional on site show for Oxonmoot 2023. The online Art Show will, as last year, be hosted in the Kunstmatrix exhibition platform, providing a 3D exhibition experience. A link will be provided for registered delegates.
To celebrate Oxonmoot 50, this year we will hold a special art show alongside the traditional and online show. We would like to see pieces on the theme of “Celebration”, they can be new or existing.
The ‘Celebration’ show will be displayed in last year’s art show venue in the main lecture theatre lobby so will be in prime position for all attendees to view it. The online show will devote a separate ‘room’ to these pieces before continuing to the traditional show.
Submissions for the Oxonmoot 2023 Art Show are now closed.
General Information for Programme Participants
It is our intention to capture all of the Talks & Papers and major Events (including the Entertainments & Masquerade), and as many as possible of the other Activities, on video, and to make this video available to Oxonmoot delegates.
Any video material we capture will be stored in the Tolkien Society Archive, and may subsequently be published by the Society and/or used by the Society in publicity material, including for future Oxonmoots.
Contributors should note that the Society cannot prevent delegates of Oxonmoot from capturing video or still images from the event and using these for their personal use, including sharing these on the web.
Biographies & Photos
All presenters and activity leads should submit a brief biography to be published alongside the event programme. If you are submitting more than one item, please just include one biography and refer to where that has been submitted in your additional submissions. Note that Entertainers, Masquerade entrants and Poetry readers are not expected to submit a biography.
Your biography should be illustrated by a photograph, which you will upload as part of your submission form. Ideally we would like this to be a head-and-shoulders photograph of yourself, but if for any reason you do not wish to use such a photograph, please provide an alternative image illustrative of yourself or your talk.
Closing Dates for Submissions
Closing dates for each kind of submission are given in the text above. Acceptance of submissions received after the relevant date is solely at the discretion of the relevant organiser, and cannot be guaranteed. If you have an item to submit after the closing date, please contact the organiser via the links provided above.
The smooth running of Oxonmoot is heavily dependent on all the different activities running to time. Normal time limits for each type of contribution are indicated in the text above; if you need extensions to these, then please contact the relevant event organiser.
The organisers reserve the right to cut the tech (sound, lighting and/or Zoom connection) for any event which is over-running the time limit (including any agreed extensions)
Oxonmoot is a family friendly event. All programme items should be no more than “PG” rated (or equivalent), and indecency, bad language or gratuitous violence is not permitted.
The organisers reserve the right to cut the tech (sound, lighting and/or Zoom connection) to any live event which breaches this expectation.
If you intend to make a video submission for any events or activities, please indicate on the relevant form and we will contact you to discuss the mechanism for getting that to us.
Video submissions of any kind should be should be provided in landscape format. We ask that you include subtitles with any submitted video to support our accessibility policy.
If you are submitting material for us to edit into video for the Costume Masquerade, note that the final video will be presented in landscape format. With this in mind, it will be best if photographs or videos you submit are themselves in landscape format. Please ensure you include a range of photos, including close-ups showing details of the costume where applicable.