The Tolkien Society strives to remove all barriers to accessing the services it provides to members and the general public, and barriers to participation in the governance of the Society.
All Tolkien Society printed publications, including leaflets, will be provided in electronic format to members who find it difficult to read the printed versions, upon request to the Membership Secretary.
Non-members will be provided with publicity materials in large print or electronic formats to those who find it difficult to read the printed versions, upon request to the Membership Secretary.
Trustees and committee members will be provided with papers in electronic formats, and print and large print versions will be sent on request.
In-print Peter Roe booklets and the Proceedings of the 1992 Conference will be provided in electronic format to purchasers who find it difficult to read the printed versions. Purchasers should request the electronic format at time of purchase.
We will choose venues for our AGM, annual dinner and Seminar which are fully accessible. From the very limited range of Oxford Colleges which meet our basic requirements (e.g. can provide sufficient bedrooms and programme rooms) we will select the most accessible.
Carers and sign language interpreters will be admitted to the event free of charge, however where they require accommodation or meals we will have to charge for these.
Meetings of Trustees and committee members will take place in buildings accessible to all those entitled or invited to attend. Carers and sign language interpreters are welcome to attend meetings, but are not entitled to participate.
When selecting menu choices, we will always attempt to provide a range from which most dietary requirements can be met. We will work with the caterers or chef to attempt to meet all other requirements, if notified in good time.