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AGM and Dinner 2014
12 April 2014
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Baskerville Hall Hotel, Hay-on-Wye, Wales

The Tolkien Society’s 2014 Annual General Meeting will be held near Hay-on-Wye with guest speaker John Garth.

John Garth at Return of the Ring. © Emil Johansson

John Garth at Return of the Ring.
© Emil Johansson

2014 sees the Tolkien Society AGM venturing into Wales, some years after the 1997 AGM in Chepstow. And it is at Hay-on-Wye, home to the largest collection of second-hand bookshops in the UK, numbering about 30. Many are very large and cover a wide range of subjects, while others specialise in music, poetry, nature and crime fiction. The Craft Centre has a glass studio, crystals, prints and a fudge maker! The Baskerville Hall Hotel, the site of the AGM and Dinner, is a fine Regency building, with a magnificent staircase.

The Annual General Meeting is the annual business meeting of the Society, and includes the election of officers for the following year, plus reports from the Committee for the past year. The Officers’ Reports, the Accounts for the preceding year and the minutes of the 2013 AGM will be distributed beforehand to those who book for the Dinner and others who indicate to us that they will be attending the meeting (if not booked for the Dinner). There is an opportunity to discuss these at the Meeting. Please note that only Members of the Society (Full or Associate) may vote at the AGM itself; however, anyone is welcome to attend the events of the weekend.

John Garth will be the guest speaker and will talk about Tolkien’s student life and Middle-earth’s beginning.

Accommodation

The address of the hotel is:

Baskerville Hall Hotel, Clyro Court, Hay-on-Wye, Powys HR3 5LE

Telephone: 01497 820033

Website: www.baskervillehall.co.uk

Room costs are as follows and include a full English breakfast and VAT

  • Executive twin or double – £60 per person per night
  • Executive single –  £70 per person per night
  • Standard double, twin or triple – £50 per person per night
  • Standard single – £60 per person per night
  • Budget style twin or double – £38 per person per night
  • Budget style single – £48 per person per night
  • Multi-share rooms with a min. of 4 – £34 per person per night
  • Dormitories 8-16 beds (no towel provided) – £25 per person per night
  • Camping – £6 per person per night, with breakfast a further £6, showers available.

Please phone the hotel to book your accommodation, a £20 per person per night deposit is required. There is plenty of free parking at the hotel. Meals are available in the restaurant on Friday evening, as well as bar snacks. It would be helpful if you could let Annie Haward know in advance if you are likely to take a meal on Friday evening so that she can inform the Hall of the probable numbers. Alternatively there is a range of accommodation in Hay-on-Wye, although please note that the Baskerville Hall Hotel is 2 miles from the town centre. The town website address is: www.hay-on-wye.co.uk

Dinner Bookings

The AGM will be held at 4pm to allow for extra time in Hay-on-Wye. The AGM Dinner costs £18·50 per person, and consists of three courses and tea or coffee. The choices are shown on the booking form. Please return the form to the Bookings Officer by Monday 7 April.

bookings [at] tolkiensociety [dot] org

Getting There

Attendees coming by train should go to Hereford Rail Station, which is 21 miles from Hay-on-Wye. From the station forecourt take the number 39 bus to Hay-on-Wye.

Times on Friday or Saturday are:

Hereford Station Forecourt 11.35 13.35 15.55 17.45
Hay-on-Wye Oxford Road 12.35 14.35 16.55 18.45

 

On Sunday the bus is the 39A:

Hay-on-Wye Oxford Road 11.45 14.35 18.05
Hereford Station Forecourt 12.47 15.37 19.07

 

Annie Haward (annie.haward [at] spc.ox.ac.uk) will co-ordinate transport to and from Hay-on-Wye and the Baskerville Hall Hotel. Please could any drivers who can offer lifts contact her, saying how many people they can transport and which of the Friday and Sunday bus times at Hay-on-Wye they can manage. Similarly could non-drivers tell me when they will be arriving in Hay-on-Wye. Lifts on Saturday can be arranged on Friday evening. The main car park is in Belmont Road, around the corner from Oxford Road, and we suggest that this is used for all meetings.

  • Colly66

    This all looks very well planned, any news on the Guest Speaker for the Annual Dinner? ;-)

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