Accommodation is primarily in single rooms, in modern university buildings. There are a very limited number of double / twin rooms available. Because of the limited number of these rooms they are being held for those with special needs and are not on general release. If you have a special need that could be met by such a room then please contact us so that we can discuss it. Please see below in the Accessible Rooms section.
An extremely limited number of rooms that have been modified for use by people with sight or hearing impairments may be available. Their availability is dependant on the University being able to make these available to us. We will do our utmost to provide accessible facilities to whoever may require them; however, please be aware that this is not fully under our control.
With the exception of those with Special Needs, we are unfortunately unable to provide rooms with a double bed (a double room), or with two single beds (a twin room). This is because university accommodation is primarily provided for students. (We will leave you to work out why students don't get double beds!) If you really must have a double bed then you will need to arrange your own accommodation. A good place to start is Birmingham Tourist Information's Staying in Birmingham page www.birmingham.gov.uk/hotels.
Accommodation and meals are refundable, provided that you tell us in good time. At the moment we will need six weeks notice of cancellation, though we may be able to reduce this nearer the time of the event. This notice period is governed by the notice period that applies to us.
The prices for accommodation will rise in line with registration prices.
The 2004 accommodation rate has been held and now applies until July 2005.
We have a secure on-line registration page. There is also a non-secure version available, plus details about how to register by post.
For those who have already registered and now wish to book accommodation please select none as the Registration Type.
Accommodation is normally for four nights: Thursday 11 August to Sunday 14 August inclusive; however, stays of shorter and longer duration can be provided. A stay of a shorter duration (one, two or three nights) will have a higher per night cost. A stay of a longer duration (five or six nights) will have the same per night cost.
Details of costs for alternative duration stays are on the appropriate rates page:
The majority of rooms that are available are accessible; that is they may be accessed by people who have walking difficulties or who use a wheelchair.
A handful of rooms may be available that have facilities like modified fire alarms: e.g. strobe light or vibration. The availability of these rooms to attendees is dependant on the University making them available to us, which in turn is dependant on any students who may be using them during term time relinquishing them during Tolkien 2005.
None of the single occupancy rooms are suitable for people who need a helper or carer to sleep adjacent to them. All the intervening doors are fire doors and for fire safety reasons must remain closed at all times.
The double / twin rooms mentioned above are accessible to people who have walking difficulties or who use a wheelchair and can be used by people who need a helper or carer to sleep adjacent to them. They will be made available at the en suite rate to those people who require the facilities that only those rooms can provide.
The number of rooms which have additional facilities is limited. Therefore we will make whatever checks on requests for facilities that we deem necessary.
When registering for Tolkien 2005, or for those who have already registered when booking accommodation, please complete the special requirements box clearly stating your particular circumstances.
All registration and accommodation matters are handled by the Booking Officer [popup window]. Payments in Euros are handled by the Euro booking agent [pop up window]. Payments in US dollars are handled by the US booking agent [pop up window].